Privacy Policy

on brand experiential
Last Updated: November 2025

At On Brand Experiential, we’re all about creating meaningful, human-centered experiences — and that includes how we treat your information. Transparency, trust, and integrity are core to how we operate. This policy walks you through what we collect, how we use it, and how we keep it safe.

If you’re here, thank you for caring about your privacy as much as we do. Let’s break it down clearly and simply.

1. What This Policy Covers

This Privacy Policy applies to our website (onbrandexperiential.com) and to any information you share with us when you:

  • Fill out a form

  • Contact us

  • Join our contractor/talent pool

  • Work with us on an event

  • Engage with our social or analytics integrations

Basically, the info that helps us do our work — ethically and responsibly.

2. The Information We Collect (and Why)

We only collect what we genuinely need to communicate, collaborate, and deliver exceptional brand experiences.

A. When You Reach Out or Work With Us

You may share things like:

  • Your name

  • Email

  • Phone number

  • Inquiry or project details

  • Contractor/talent application info (submitted via our Google Forms link)

If you become a client or team member, we may also collect necessary onboarding details later (e.g., W-9, IC agreements, scheduling info, etc.)

B. Behind-the-Scenes Website Data

Our site uses cookies and Google Analytics to understand traffic patterns and improve your experience.
This includes:

  • Device and browser type

  • Pages visited

  • How you found our site

  • General engagement behavior

It’s anonymous and used only to make our site better.

C. Third-Party Tools That Support Our Work

We use platforms such as:

  • Google Workspace

  • Squarespace / Canva Websites

  • Google Analytics

  • Social media integrations (e.g., IG widgets, Meta tracking)

These tools may collect certain usage or technical information according to their own privacy policies.

D. Payment Information

We do not collect payment information on our website.
If you become a client, payments happen securely through third-party platforms (like Bill.com).

3. How We Use Your Information

Your information helps us:

  • Respond to inquiries and coordinate projects

  • Match talent to event opportunities

  • Staff and manage event teams

  • Share schedules, check-in lists, and essential details with clients

  • Improve our website and brand experience

  • Keep internal operations running smoothly

We do not sell or rent your personal information — ever.

4. When We Share Information

We only share information in ways that support our work or comply with the law.

A. Event Clients

For staffing purposes, we may share:

  • Talent/staff names

  • Schedules

  • Check-in lists

Only what’s needed to run the event safely and professionally.

B. Trusted Service Providers

Certain tools (Google, Squarespace, analytics providers) help us operate our business. They may process information on our behalf under their own privacy policies.

C. Legal Requirements

If required by law, we may share necessary information.

5. Cookies & Tracking

Our site uses cookies, analytics, and pixels to:

  • Understand how people find and use our site

  • Improve design and usability

  • Support social media integrations

You can turn cookies off in your browser settings — the site will still work, just with limited personalization.

6. How We Protect Your Information

We use reputable tools and reasonable security practices to safeguard your information.
While no online system is 100% perfect, we take all appropriate measures to keep your data safe.

7. How Long We Keep Your Information

We retain information only for as long as it supports:

  • Client collaborations

  • Contractor relationships

  • Legal or tax obligations

  • Event operations

Talent applications may be kept for future opportunities unless you request removal.

8. Your Choices + Your Rights

You can always:

  • Request access to your data

  • Ask us to update or correct information

  • Request deletion of your information

  • Ask questions about how it’s used

Just email admin@onbrandexperiential.com.

9. Links to Other Sites

Sometimes we link out to client sites, partners, or social content. We’re not responsible for the privacy practices of those platforms — we recommend checking their policies if you click away.

10. For Visitors Under 18

Our site and services aren’t intended for minors.
We do not knowingly collect information from anyone under 18.

11. International Visitors

If you're visiting from outside the U.S., please note your data may be stored and processed in the United States (where we are located: Austin, TX).

12. Updates to This Policy

We may update this policy occasionally to reflect new tools, features, or legal requirements.
The latest version will always be posted here with the “Last Updated” date.

13. How to Contact Us

For privacy questions, data requests, or general inquiries:

on brand experiential
Austin, TX
admin@onbrandexperiential.com
onbrandexperiential.com

We’re here to help.